Recruitment Rules for International Mobility under the PROM Project 

Call for International Doctoral Candidates 

Short-term Academic Exchange – Call 2025/2026 

BASIC INFORMATION 

Mobility Title 
Task 4: Participation of International Doctoral Candidates in the 6th Young Science Congress 
 

Objective 

The aim of the mobility is to support the internationalization of the 6th Young Science Congress by enabling the participation of international doctoral candidates in the event.  

The implementation of this task is intended to: 

• develop international scientific cooperation,  

• strengthen participants’ research and intercultural competences,  

• increase the Congress’s visibility in the international academic community.  

The mobility will enable doctoral candidates to: 

• present research results,  

• participate in international scientific debate,  

• establish academic contacts. 

Destination and Duration 

The mobility will take place in Poland as part of participation in the 6th Young Science Congress.  

Duration: 5 days  

Implementation deadline: by July 5, 2026 

Number of participants: 3 

Within the recruitment process: 

• 1 participant (5-day mobility) from Group 2 countries: Austria, Bosnia and Herzegovina, Croatia, Czech Republic, Denmark, Estonia, Finland, Latvia, Moldova, Germany, Romania, Serbia, Slovakia, Slovenia, Sweden, Ukraine, Hungary  

• 2 participants (5-day mobility) from Group 3 countries: Albania, Andorra, Belgium, Bulgaria, Montenegro, France, Greece, Netherlands, Ireland, Kosovo, Liechtenstein, Luxembourg, North Macedonia, Malta, Monaco, Norway, Russia, San Marino, Switzerland, Tunisia, Turkey, Vatican City, United Kingdom, Italy, Faroe Islands 

Mobility Programme 

Participation in the Congress includes: 

• presentation of research results (paper, poster, or presentation),  

• participation in plenary sessions, panels, and workshops,  

• active involvement in scientific discussions,  

• networking with the international academic community,  

• learning about current research trends. 

Learning Outcomes (Competences) 

Knowledge: 

1. understanding of the international academic environment,  

1. knowledge of current research directions,  

1. familiarity with standards for presenting research results.  

Skills: 

1. presenting research results in an international setting,  

1. academic communication in a foreign language,  

1. establishing research cooperation.  

Social competences: 

1. readiness to work in a multicultural environment,  

1. openness to exchanging scientific experiences,  

1. building academic relationships. 

REQUIREMENTS FOR PARTICIPANTS 

Eligibility 

 
Applicants must: 

• hold doctoral candidate status at a foreign institution,  

• declare to participate in the 6th Young Science Congress in Gdańsk 

Recruitment Process 

Recruitment is conducted by a Group of Subject-Matter Experts.  

Applications must be submitted via an online form:  

Application form – PROM – Call for International Doctoral Candidates  – Wypełnij formularz 

The form includes: 

• personal and contact details,  

• justification of the mobility’s relevance to the field of study,  

• a motivation letter in English (max. 5000 characters). 

Application deadline: June 18, 2026 

Funding is awarded based on total points – higher-scoring applications are prioritized according to the ranking list. 

Formal Criteria (YES/NO) 

Failure to meet any of the formal criteria results in the rejection of the application. 

Substantive Criteria (Scored) 

Minimum required score: 6 points  

Results  

Applicants will be classified into: 

• accepted (funded),  

• reserve list,  

• not accepted.  

All applicants will be informed by email by June 15, 2026. 
The ranking list will be published on the project website: casid.ug.edu.pl/prom  

FUNDING RULES 

Funding 

Funding covers travel, accommodation, and subsistence costs 

Participation Conditions  

Before departure:  

• registration in the NAWA system – https://programs.nawa.gov.pl/applications/fers—projekt-nr-bpipro2025100047-2025-2026/new (tele informatic platform – instructions will be sent by coordinator) 

• confirmation of acceptance to the conference 

• mobility programme/schedule,  

• insurance (liability, accident, medical),  

• declaration of acceptance of project regulations.  

Mobility Documentation 

• Participants will receive a certificate upon completion, if they: 

• submit a mobility report,  

• provide confirmation from the host institution or conference,  

• submit financial documents (if applicable),  

• complete an evaluation form,  

• participate in an evaluation interview or receive a positive report assessment. 

Deadline: 14 days after completion  

Participants who complete the mobility will receive a certificate confirming the acquisition of competences (following a positive verification of learning outcomes by the Evaluation and Monitoring Team). 

The verification of learning outcomes will be carried out based on an interview conducted after the completion of the mobility or an analysis of the report prepared by the participant, as well as a certificate from the host institution (or documentation confirming the research visit). 

The certificate will be issued after a four-stage verification of the learning outcomes. 

ORGANIZATIONAL INFORMATION 

Recruitment schedule: 

Equality and Accessibility 

The project respects: 

• gender equality,  

• non-discrimination,  

• accessibility for persons with disabilities,  

• sustainable development.  

Participants with disabilities may request accommodations (e.g., sign language interpreter, adapted transport, alternative formats). 

Contact 

• E-mail: prom@ug.edu.pl 

• Phone: +48 58 523 23 69 

• Website: https://casid.ug.edu.pl/prom/ 

• Project Office: Centrum Aktywności Studenckiej i Doktoranckiej UG, ul. Polanki 63, pokój 29, 80-306 Gdańsk 

Projekt PROM – Krótkookresowa wymiana akademicka 

nr BPI/PRO/2025/1/00047 

współfinansowany ze środków Funduszy Europejskich dla Rozwoju Społecznego 

PEŁNE OGŁOSZENIE: TUTAJ